For recruitment agencies

Recruiting agency software: pipeline, client portal and invoicing in one

From intake to pre-invoice, with your client watching progress.

Multi-client from day one. Client portal from Growth. In-app pre-invoicing. A pipeline shared with the hiring manager. Bilingual, end to end.

Real problems

The three bottlenecks
your agency lives every week.

Pain 01

Your client can't see progress.

Every Monday, the same email: "where are we?" Putting the report together costs you 2 hours you don't bill.

→ Klyver's fix

A client portal with a live pipeline. Your client logs in and sees exactly where every candidate stands.

Pain 02

Manual invoicing, manual errors.

The recruiter closed the deal, billing never found out. Invoices go out late, with the wrong fee or a misspelled client name.

→ Klyver's fix

Pre-invoices generated straight from the pipeline. The client approves in-app before you ever issue one.

Pain 03

Your CRM is a graveyard.

You've got 8,000 CVs sitting in Drive. None of them are tagged. When a new req comes in, you start from zero.

→ Klyver's fix

A candidate database with AI tagging. Search "Revenue Manager Bogota" and the 12 relevant ones show up.

Key features

Built around
the agency model.

Client Portal

Your client logs in, sees everything, approves. No emails.

Every account gets its own dedicated view. Shared pipeline, inline feedback on candidates, pre-invoice approval. It doesn't use a seat on your plan.

  • Live pipeline — synced with your view
  • Comments and ratings per candidate
  • Pre-invoice approval
  • Magic-link access — no passwords
Sample data
Client view
Shortlist
Maria Lopez
Sr. Analyst
Ana Ruiz
Data Lead
Interview
Luis Hdez.
Head TA
Offer
R. Mercado
Expert RM
💬 Marco (Client): "Maria looks great, let's move her to interview."
2 hours ago
Pre-invoicing

From pipeline to pre-invoice in three clicks.

When a candidate reaches "Hired," Klyver generates the pre-invoice with the fee calculated per your contract. Your client approves it with a link — you handle issuing the final tax invoice.

  • Fees as % of salary or flat amount
  • 45+ currencies
  • Client approval via link
  • Taxes calculated per country (VAT, GST...)
Sample data
Pre-invoice
PF-2026-0347
Client ACME · Apr 15, 2026
AWAITING APPROVAL
Basis: Hire · R. Mercado — USD 12,500
Fee 25% · Expert RMUSD 3,125
Tax 16%USD 500
TotalUSD 3,625
Sent to client
AI-powered CRM

Your candidate database stops being a graveyard.

Klyver parses every CV with AI and extracts skills, years of experience, industry, level, location, and salary expectations. When a req lands, the relevant candidates are already tagged.

  • Automatic parsing in seconds
  • AI-structured tagging
  • Boolean + semantic search
  • Automatic matching against the active req
Smart search
🔍 Revenue Manager · Bogota · 5+ years
12 RELEVANT CANDIDATES
Maria Lopez
Sr. Revenue Analyst · 6 years
MATCH 94%
Diego Fernandez
RM Specialist · 7 years
MATCH 91%
Valeria Soto
Revenue Mgr · 5 years
MATCH 88%
Real case

International mobility: 6 roles in 4 countries
with Klyver.

6 simultaneous sales positions across Mexico, Spain, Colombia and Brazil, with hiring managers in different time zones. One requisition and one client portal per position.

Read the full case
6
Roles closed
87days
Kickoff to close
4
Countries
31days
Avg. TTH per position

Features agencies use most

Sourcing Agent →Fee invoicing →Recruitment CRM →Job portal →Chrome extension →

Comparisons

Klyver vs Bullhorn →Klyver vs Loxo →Klyver vs Recruit CRM →Klyver vs Juicebox →

Control who sees what

Permissions are by section: a recruiter sees their pipeline and candidates, a business developer sees the CRM, finance sees invoicing and nothing else. Agency and in-house teams have their own role sets.

And before you give someone access, you can preview the app as that role to see exactly what they'd see.

Your next hire
starts today.

14 days free with Elite features. Client portal included. No card required.